Starting Clinical Placements
1. BULK COMPLIANCE CHECKING
The Ministry of Health has implemented a new system for all clinical placements at NSW Health facilities - ClinConnect. It is mandatory that all students attend a bulk ClinConnect Clinical Placement Compliance Check session in 2012, in order to be verified as compliant and eligible for allocation to NSW Health clinical placements in 2013. Students only need to undergo compliance checking once during their degree.
ClinConnect Clinical Placement Compliance Check sessions
Location: Clinical & Translational Research Building, Brain and Mind Research Institute (BMRI), 94 Mallett St, Camperdown NSW 2050
Entry via Mallett Street or via Church St, opposite Dunblane St.
Session 1: Wednesday 12 September 11.45 - 12.15 (DCP2 Students)
Session 2: Wednesday 12 September 12.15 - 12.45 (DCP1 Students)
Students to arrive 15mins prior to scheduled start of session.
In order to be deemed compliant by NSW Health students need to supply the following completed documentation at the above in-person compliance checking session. The required documents were provided by Faculty to students on enrolment in the DCP/MSc program. Or download the forms or contact the Student Centre:
- University of Sydney Student Identification Card
- National Police Certificate (NPC) - Criminal Record Check
Valid for three years. Any student enrolment extending beyond three years, due to repeated or extended placements will need to undergo another compliance check. - Student Declaration Form - Working with Children Check
- NSW Health Code of Conduct form
- Student Undertaking Form
NSW Health Student Undertaking form submitted to NSW Health. Student Undertaking form issued on enrolment submitted to Student Centre. - Vaccination Record Card
All vaccinations must be completed prior to 12 September 2012. - NSW Health Vaccination FORM 2 - Tuberculosis (TB) assessment tool
- NSW Health Vaccination FORM 3 - Student Undertaking/Declaration
2. STANDARD REQUIREMENTS TO START CLINICAL PLACEMENTS
Judy Hyde, coordinator of clinical placements, arranges allocation of DCP/MSc students to clinical placements. Students are required to complete and submit the following information prior to commencing internal clinical placements and prior to commencing external clinical placements, as directed. All required forms are available from the Faculty of Science or Student Centre or downloaded from NSW Health. NSW Health Instructions are provided for students undertaking clinical placements.
- Registration (Internal and External)
Psychology Board of Australia
APHRA National Register
Prior to commencing the DCP/MSc program, all students were required to apply for provisional or full registration with Psychology Board of Australia. Following successful application, the Psychology Board of Australia mails a Certificate of Registration to your home address. Registration details may also be looked up online on the National Register. Prior to 2011 students were issued with a 'NSW Psychologists Registration Board Authority to Practice' card.
Internal - Download PBA registration forms. Admin Officer, Belinda Ingram, checks AHPRA online register.
External - Submit certificate to External Supervisor. - National Police Certificate (NPC) (Internal and External)
Instructions for National Criminal Check
All students undertaking clinical placements are required to undertake a National Criminal Record Check and obtain a National Police Certificate. Overseas students, in addition to obtaining a National Police Certificate, are also required to obtain a Police Certificate (with english translation) from their home country and any country they have resided in, or if unobtainable a statutory declaration with no offences. For students with no criminal history, the NPC is accepted as proof of clearance for clinical placements. For students with a criminal history, they are required to apply to the NSW Department of Health, Corporate Governance and Risk Management, External Relations and Employment Screening Unit (ERESU) to undergo a risk assessment in order to be issued with a Clinical Placement Authority or conditional letter. The NPC is valid for three years from the date of issue. The Clinical Placement Authority card and the conditional letter will have a ‘valid to’ date on determined by the NSW Health. The NPC or Clinical Placement Authority card / Conditional Letter must be valid for the entire period of the clinical placement. If the clearance expires at any time during the period of your placement you will be required to re-apply for clearance prior to the start of your placement. The NPC is retained by the student.
Prior to 2011, students were issued with a 'NSW Health Clinical Placement Authority' card. Students must ensure that the clearance is valid for the entire period of their clinical placement. If your clearance expires at any time during the period of your placement you will be required to re-apply for clearance prior to the start of your placement.
Internal - Obtain form from Faculty of Science or Student Centre at enrolment. Submit copy of certificate to Admin Officer, Belinda Ingram
External - Download National Police Check (form P799). Submit to External Supervisor
Working with Children check (Internal and External)
At the commencement of internal and external clinical placements, students will be required to provide a signed Commission for Children and Young People Student Declaration form.
Internal - Obtain Student Declaration form (with SID) from Faculty of Science or Student Centre at enrolment. Submit to Student Centre.
External - Download NSW Health Student Declaration form. Submit to External Supervisor. - NSW Health Code of Conduct (External)
At the commencement of external clinical placements, students will be required to provide a form stating that they have read and understood the NSW Health Code of Conduct.
External - Download NSW Health Code of Conduct form. Submit to External Supervisor. - Vaccination Record Card for Health Care Workers/Students (External)
Information for Vaccination Record Card for Health Care Workers/Students
Policy information for Vaccination Record Card for Health Care Workers/Students
Policy information for Vaccination Record Card for Health Care Workers/Students (pdf)
Students on external clinical placements are required to comply with the NSW Health Policy Directive by having the required or recommended vaccinations and providing the Vaccination record card to the External Supervisor.
External - Obtain card from Faculty of Science or Student Centre at enrolment. Submit to External Supervisor. - Student Undertaking (Internal)
Students undertaking placements are required to sign the NSW Health ‘Student Undertaking’ agreeing to notify the NSW Department of Health if they are charged or convicted of any criminal offences after the date of issue of their National Police Certificate or during the completion of their course. The student must read and sign the undertaking and return the signed form to the Student Centre.
Internal - Obtain form from Faculty of Science or Student Centre at enrolment. Submit to Student Centre. - Professional indemnity insurance (External)
The professional indemnity insurance form covers students on clinical placements. Students are required to download the form and provide their supervisor with a copy for each external clinical placement.
External - Download Professional indemnity insurance form. - External Clinical Placements Handbook (External)
Students are to provide their Supervisor with an electronic copy of the External Clinical Placements Handbook for each external placement.
External - Download External Clinical Placements Handbook. Provide to external Supervisor. - Clinical Placement forms (Internal and External)
Download Clinical Placement forms
For all internal and external clinical placements, students are required to complete the following forms: Supervision contract, Mid Placement Review (MPR), End of Placement Review (EPR), Weekly Clinic Logs and an Trainee's Evaluation. Forms may be downloaded from the web. Forms are to be filed in the clinical placements folder and submitted to the Admin Assistant (Cindy Li). - Honorary Associate appointed Clinical Supervisors (External)
Apply to be appointed as an Honorary Associate
If your supervisor is not currently appointed as an "Honorary Associate" Clinical Supervisor at the University of Sydney, they will be required to be formally appointed before commencing supervision. For the student to be covered by the University's insurance the supervisor must be formally appointed to the University as an Honorary Associate. The above link provides information and application forms for supervisors.