SCHOOL OF PSYCHOLOGY ADMINISTRATION

Overview

HOSAC

Clinical Studies Committee

Postgraduate Committee

Research Committee

Resources Committee

Teaching Committee

School Board constitution and procedures

Membership of Committees of the Faculty of Science

Membership of Committees of the University

List of administrative duties by individuals

School of Psychology Committee Structure

Schedule for Committee Meetings

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SCHOOL OF PSYCHOLOGY ADMINISTRATION 2008

Overview:
The main School administration is carried out by committees which advise the Head of School and report to the School Board. The terms of reference and membership of each committee are specified below. The operation of these committees is managed by the Manager: Financial and the Manager: Teaching and supported by the School Administrative staff.

The agendas of the Postgraduate, Research, Resources, and Teaching Committees are circulated to the School and any member of the Board may attend any of these committee meetings, but only committee members may vote. The minutes of all committee meetings are located at: http://www.psych.usyd.edu.au/dept_documents/

Head of School:	Professor Sally Andrews
Deputy Head of School:	Associate Professor David Livesey

Associate Heads of School:
Associate Head, Clinic:	Professor Stephen Touyz
Associate Head, Postgraduates:	Associate Professor Pauline Howie
Associate Head, Research:	Professor Iain McGregor
Associate Head, Resources:	Associate Professor Justin Harris Dr Ian Johnston
Associate Head, Teaching:	Dr Fiona White

School Committees (in alphabetical order):
I Head of School Advisory Committee (HOSAC)
II Clinical Studies Committee
III Postgraduate Committee
IV Research Committee
V Resources Committee
VI Teaching Committee
VII School Board

I HEAD OF SCHOOL ADVISORY COMMITTEE (HOSAC)

Terms of Reference:

To consider any matters referred to it by the Head of School, and to provide advice to the Head on these matters,
To advise the Head of School on new courses,
To advise Head of School on the outcome of committee and subcommittee decisions,
To determine referral to committees or delegation to individuals or the formation of working parties where appropriate.

Meets: every two weeks

Reports to: Head of School

Membership:

At least one male and one female will normally be included in the committee membership. In consultation with the Head of School the committee will have the power to co-opt up to 2 additional members to fulfill this requirement or to assist in fulfilling its terms of reference.

Chair, Head of School: Professor Sally Andrews
Associate Head, Clinic: Dr Caroline Hunt
Associate Head, Postgraduate: A/Prof Pauline Howie, Dr Bruce Burns
Associate Head, Research: A/Prof Colin Clifford
Associate Head, Resources: Professor Iain McGregor
Associate Head, Teaching: Dr Alan Craddock
Professor Phyllis Butow
Professor Alex Blaszczynski
Professor Stephen Touyz
Dr Margaret Charles
Associate Proffessor Justin Harris
Associate Proffessor David Livesey
Dr Fiona White

II CLINICAL STUDIES COMMITTEE

Terms of Reference:

To manage the admission, the progress and the examination of postgraduate students for the Doctor of Clinical Psychology (DCP) and Doctor of Clinical Neuropsychology (DCN) degrees,
To oversee the operation of the Clinical Psychology Unit,
To advise on new degree structures for clinical Psychology,
To coordinate internships for DCP and DCN students,
To receive and act upon student evaluations of the DCP and DCN programs,
To provide a summary Report in December of each year for inclusion in the following year's Annual Report.

Meets: every two months

Reports to: Head of School, School Board

Membership:

The membership should normally include at least one level A, one level B or C and one level D and at least one male and one female. In consultation with the Head of School this committee will have the power to co-opt up to two additional members to fulfil this requirement or to assist in fulfilling its terms of reference.

Chair, Associate Head Clinic: Professor Stephen Touyz
Head of School: Professor Sally Andrews
Director of Clinical Research: A/Prof Louise Sharpe
Professor Alex Blaszczynski
Dr Maree Abbott
Dr Deborah Finney
Dr David Horry
Dr David Hawes
A/Prof Caroline Hunt
Dr Sunny Lah
Dr Elizabeth Rieger
One student representative

Supported by: Belinda Ingram, Cindy Li

III POSTGRADUATE COMMITTEE

The Postgraduate Committee is unusual in that it functions in the main as a Board of Examiners which reports directly to the Head of School and thence to the Faculty on the admission, progress and examination of postgraduate students. The matters with which it deals are frequently of a confidential nature, unlike the other committees which usually deal with wide-ranging policy matters. Because of its confidential nature, membership of the Postgraduate Committee is restricted to members of staff with PhD degrees. Supervisors of students whose progress and examination is being discussed are invited to attend the relevant meeting.

Terms of Reference:

To manage the admission, progression and examination of postgraduate students,
To advise the Head of School on individual student progress,
To conduct annual interviews with all postgraduate students in order to assess the progress and problems of postgraduate students,
To consider policy matters concerned with postgraduate students by course work and postgraduate courses in Applied Science,
To advise on the introduction of new postgraduate programmes,
To recommend procedures for increasing current completion rates,
To provide a summary Report in December of each year for inclusion in the following year's Annual Report.

Meets: monthly, [Committee minutes]

Reports to: Head of School, Faculty, School Board

Membership:

Chair, Associate Head Postgraduate: A/Prof Pauline Howie
Head of School: Professor Sally Andrews
Dr Bruce Burns
Dr Caroline Hunt
A/Prof Colin Clifford
Dr Alan Craddock
Coordinator of Postgraduate Coaching: Dr Anthony Grant
Director of Clinical Research: A/Prof Louise Sharpe
Professor Alex Blaszczynski
Professor Phyllis Butow
Chair, Associate Head Resources: A/Prof Justin Harris
Dr Fiona Hibberd
Deputy Head of School: A/Prof David Livesey
Dr Barbara Mullan
Dr Marianna Szabó
Postgraduate student representative

Supported by: Sadhana Raju

IV RESEARCH COMMITTEE

Terms of Reference:

To monitor Research activity within the School and to make recommendations to the Head of School concerning the encouragement and facilitation of research by staff, postgraduate and honours students,
To provide the academic staff with full and prompt information on application procedures for grants,
To offer advice on internal review of grants for grant applicants,
To monitor and facilitate the preparation of the School Annual Report and the DEST report,
To develop a mentoring system for new staff,
To recommend priorities for School applications for Large Items of Equipment,
To facilitate the operation of Research Groups within the School,
To oversee the colloquium program,
To facilitate the conduct and publication of research by staff and students,
To publicize information about Ethics programs and to ensure the compliance with the requirements of the Human and Animal Ethics Committees of the University,
To refer to the Resources Committee concerning technical and resource matters impeding research,
To facilitate research-related interaction by members of the School,
To provide a summary Report in December of each year for inclusion in the following year's Annual Report,
To circulate notices of Research committee meetings and to report to each School Board Meeting,

Meets: every two months, [Committee minutes]

Reports to: Head of School, School Board

Membership:

The membership should normally include at least one level A, one level B or C and one level D and at least one male and one female. In consultation with the Head of School this committee will have the power to co-opt up to 2 additional members to fulfil this requirement or to assist in fulfilling its terms of reference.

Chair: Associate Head Research: Prof Iain McGregor
Head of School: Professor Sally Andrews
Dr Bruce Burns
Dr Ian Johnston
Director of Clinical Research: A/Prof Louise Sharpe
Professor Phyllis Butow
A/Prof David Alais
Dr Marc De Rosnay
Dr Irina Harris
Dr Alex Holcombe
Dr Caleb Owens
Dr Melanie Price
Postgraduate student representative

Supported by: Grace Gong

V RESOURCES COMMITTEE

Terms of Reference:

To monitor the financial, personnel, space and equipment resources in the School and to advise the Head of School concerning usage and needs in the resources area,
To receive reports from individuals responsible for computing, IT, workshop, administration, Animal House and to make recommendations on the basis of these reports,
To make recommendations concerning the acquisition, storage and disposal of equipment and software,
To monitor and recommend on the usage of space in the School,
To monitor and recommend on the maintenance of buildings,
To monitor and recommend on safety matters,
To plan and make recommendations concerning the upgrading of teaching and research laboratories and of other School facilities (e.g. the Animal House) and to monitor the progress of any construction or refurbishment,
To make recommendations about the purchase of minor equipment,
To recommend and make priorities for the purchase and use of equipment furniture, software, library,
To make recommendations concerning the allocation of research infrastructure funds,
To monitor technical and administrative staffing needs and to make recommendations concerning these needs to the Head of School,
To advise on matters concerned with consultancies and business liaison,
To provide a summary Report in December of each year for inclusion in the following year's Annual Report.

Meets: every two months, [Committee minutes]

Reports to: Head of School, School Board

Membership:

The membership should normally include at least one level A, one level B or C and one level D and at least one male and one female. In consultation with the Head of School this committee will have the power to co-opt up to 2 additional members to fulfil this requirement or to assist in fulfilling its terms of reference.

Chair, Associate Head, Resources: A/Prof Justin Harris (S2 Onlly)
Head of School: Professor Sally Andrews
Associate Head, Postgraduate: A/Prof Pauline Howie
Finance and Administration Manager: Ms Sandra Cheng
Safety Officer & Head of Technical Support: Mr John Holden
Web and Database Manager: Ethel Harris
Deputy Manager of Computer Services: Nenad Petkovski
Dr Maree Abbott
Dr Michael Cavanagh
Dr Ian Johnston (S1)
Dr Caleb Owens
Dr Marc de Rosnay
Dr Fiona White
Ms Sadhana Raju
Postgraduate student representative

Supported by: Grace Gong

VI TEACHING COMMITTEE

Terms of reference:

To monitor the structure and content of all courses offered by the School and to make recommendations to the Head of School concerning these courses,
To review current courses and to recommend changes as necessary,
To monitor assessment procedures and to ensure they are in line with Academic Board guidelines,
To make recommendations concerning new courses,
To monitor teaching quality and course evaluations,
To make recommendations on the need for new staff and the description and advertisement of academic positions,
To advise on teaching duties and marking duties,
To provide a vehicle for student-staff relations,
To refer matters to the Resources Committee concerning the technical and resources support for teaching,
To prepare Handbook entries and to ensure that entries for all Faculty Handbooks are prepared by the deadlines,
To ensure our course credit points are in accord with Faculty recommendations,
To update the course structure documentation for review and strategic plan purposes,
To provide a summary report in December of each year for inclusion in the following year's Annual Report.

Meets: Monthly, [Committee minutes]

Reports to: Head of School, School Board

Membership:

The membership should normally include at least one level A, one level B or C and one level D and at least one male and one female. In consultation with the Head of School this committee will have the power to co-opt up to 2 additional members to fulfill this requirement or to assist in fulfilling its terms of reference.

Chair, Associate Head, Teaching: Dr Fiona White
Psychology 1 Coordinator: Dr Caleb Owens
Exam Mark Processing: Dr Margaret Charles
International Student matters: Dr Karen Croot
Teaching Administration Manager: Mr Kapila Wimalaratne
BPsych Liaison: Dr Lisa Zadro
Dr Damian Birney
Dr Fiona Hibberd
Dr Alex Holcombe
Dr Caroline Hunt
Dr Sabina Kleitman
Dr Sunny Lah
A/Prof David Livesey
Ms Keiko Narushima
Dr Elizabeth Rieger
Dr Marianna Szabó
Dr Michael Walker
Dr Lisa Zadro
Postgraduate student representative
One Undergraduate student representative

Supported by: Hannah Miller

VII SCHOOL BOARD

Constitution and Procedures:

The constitution and procedures below are subject to the resolutions of the Senate and Academic Board. Current statutes and Regulations on School Board are attached.

MEMBERSHIP
The board shall be constituted as follows:
1. all full-time and fractional teaching and postdoctoral research staff assigned to the School.
2. one undergraduate student and one postgraduate student in Psychology.
3. two members of the administrative staff of the School (normally the two administrative officers assigned to the School).
4. one member of the professional/technical staff of the School (normally the Technical Officer assigned as the supervisor of technical and laboratory staff).
MEETINGS
1. The Board shall normally meet on the first Friday in March, August and December.
2. Additional meetings may be called when deemed necessary by the Chairperson or by one quarter of the Board members.
3. Meetings may be cancelled by the Chairperson when there is insufficient business.
CHAIR
1. The Chair of the Board will normally be the Head of School except as provided for by the Statutes and Regulations of the University.
2. If the Chairperson is unable to preside at a meeting of the Board, or chooses not to preside at a particular meeting, he/she will be responsible for appointing an Acting Chairperson for that meeting.
3. The Chair or Acting Chair shall have the responsibility for ensuring compliance with the University Statutes relating to meetings as set out each year in the University Statutes and Regulations.
NOTICE OF MEETING
1. All Board members are to be provided with a written list of the meeting dates throughout the year at the first meeting of that year.
2. The agenda for a meeting of the Board shall be distributed to members at least four days prior to the meeting.
3. Members should be notified of any variation to the listed dates at least one week prior to such variation.
4. For Special Board meetings, advance notice of at least one week is required and all members shall be advised in writing of the agenda at least four days prior to such a meeting.
QUORUM
1. A quorum shall be half the membership of the board (excluding those on authorised leave at the time of the meeting).
2. A quorum must be present at the time of voting for any decision to be valid.
MOTIONS
1. Substantive motions must normally be circulated in the agenda papers to all members of the Board in the form of proposals for approval.
2. Motions which have not been circulated as above will be accepted for discussion at the meeting only when the Chairperson deems them to be urgent.
3. Procedural motions may be accepted at the meeting.
4. Motions to rescind any previous motions carried by the Board will not be accepted within ten months of the original motion being carried unless information not available at the time of decision is presented in support of the rescission. A motion to rescind a previous decision taken within the previous ten months will require a two-thirds majority of votes in order to be carried.
5. All motions must be moved and seconded by voting members of the meeting before being put to vote.
VOTING
1. When a vote is taken on a matter before the Board, the matter shall normally be decided by a simple majority of those voting for or against the motion.
2. The person presiding at any meeting shall have a vote and in the case of an equality of votes a second or casting vote.
3. Voting shall normally be by a show of hands, but may be by secret ballot if a motion to vote in this manner is proposed and seconded. In the event of a secret ballot the votes shall be counted by the Secretary to the Board and a member of the Board.
4. Should a majority of Board members wish to vote on a manner using preferential voting, the procedure as documented by Locke shall be that which is used.
FUNCTION
1. The Board shall consider and make representations on any matters pertaining to the School referred to it by the Head of School.
2. In addition, the Board may make representations on any matter pertaining to the School (a) to the Head of the School and (b) through the Head of School, to the appropriate Faculty or Board of Studies concerned, the Vice-Chancellor or other appropriate officers of the University.
3. Proposals and matters for consideration by the School shall be submitted to the Head of School who normally will refer them to the relevant School committee for consideration and recommendation. There are four Committees of the School which are to be known as the Postgraduate Committee, the Research Committee, the Resources Committee and the Teaching Committee. Each of these committees will present a report on its activities for noting by each meeting of the Board.
RECORDS
1. A record shall be kept of each meeting of the Board and this record shall be signed as an accurate record after approval (and, if necessary, amendment) by a subsequent meeting of the Board.
CHANGES IN BOARD CONSTITUTION AND/OR PROCEDURES
1. Motions regarding changes in the School Board constitution and/or procedures normally will only be considered at the First Board meeting each year.

Meets: 3 times per year, [School Board minutes]

LIST OF ADMINISTRATIVE DUTIES

Professors

Professor Sally Andrews: Head of School; Chair: Head of School Advisory Committee; Chair: School Board; Research Committee; Resources Committee; Postgraduate Committee; Faculty of Science Board; Dean’s Advisory Committee.

Professor Alex Blaszczynski: Head of School Advisory Committee; Clinical Studies Committee; Postgraduate Committee; School Board.

Professor Phyllis Butow: Head of School Advisory Committee; Clinical Studies Committee; Postgraduate Committee; Research Committee; School Board.

Professor Iain McGregor: Associate Head (Resources); Chair: Resources Committee; Chair: Animal House Sub-committee; Head of School Advisory Committee; Research Committee; School Board.

Professor Stephen Touyz: Head of School Advisory Committee; Clinical Studies Committee; School Board; Faculty of Science Standing Committee.

Associate Professors

Associate Professor David Alais: Research Committee.

Associate Professor Colin Clifford: Head of School Advisory Committee; Postgraduate Committee; SSP Sub-committee; School Board; Faculty of Science Research Committee.

Associate Professor Justin Harris: Associate Head (Resources); Chair: Resoureces Committee; Head of School Advisory Committee; Postgraduate Committee.

Associate Professor Pauline Howie: Associate Head (Postgraduate); Chair: Postgraduate Committee; Head of School Advisory Committee; Resources Committee .

Associate Professor David Livesey: Deputy Head of School, Head of School Advisory Committee; Teaching Committee; Postgraduate Committee.

Associate Professor Louise Sharpe: Director of Clinical Research; Clinical Studies Committee; Research Committee; Postgraduate Committee; School Board.

Associate Professor Michael Walker: Undergraduate Programme Coordinator; Teaching Committee (S2 only); School Board.

Senior Lecturers

Associate Professor David Alais: Research Committee; School Board.

Dr Jens Beckmann: Resources Committee; School Board.

Dr Bruce Burns: Head of School Advisory Committee; Postgraduate Coordinator (Progress); Postgraduate Committee; Research Committee; School Board; Faculty of Science Postgraduate Committee.

Dr Margaret Charles: Teaching Committee; Exam Marks Processing Adviser; School Board; Faculty of Science Associate Dean of Liberal Studies.

Dr Alan Craddock: Head of School Advisory Committee; Postgraduate Committee; School Board.

Dr Fiona Hibberd: Honours Coordinator; Teaching Committee; Postgraduate Committee; School Board.

Associate Professor Caroline Hunt: Associate Head (Clinical Studies); Director of Clinical Training; Chair: Clinical Studies Committee; Head of School Advisory Committee; Teaching Committee; School Board.

Dr Fiona White: Head of School Advisory Committee; Teaching Committee; Research Committee; WebCT Coordinator; IT/Web Sub-committee; Faculty of Science Teaching and Learning Committee; School Board.

Lecturers

Dr Maree Abbott: Clinical Studies Committee, Resources Committee, School Board.

Dr Damian Birney: Teaching Committee (S1); School Board.

Dr Michael Cavanagh: Library Liaison; Resources Committee; School Board.

Dr Karen Croot: Teaching Committee; International Student Matters; School Board.

Dr Anthony Grant: Postgraduate Coaching Coordinator; Postgraduate Committee; School Board.

Dr Ian Johnston: Associate Head: Resources (S2), Chair: Resources Committee (S2), Animal House (S2); Research Committee; Animal House Sub-committee; Animal Ethics Advisor; Occupational Health and Safety Advisor; University Animal Ethics Committee; School Board.

Dr Sabina Kleitman: Teaching Committee; PSYCHE liaison; Statistics Advisor; School Board.

Dr Sunny Lah: Clinical Postgraduate Admissions; Clinical Studies Committee; Teaching Committee, School Board.

Dr Barbara Mullan: Postgraduate Committee; School Board.

Dr Caleb Owens: Psychology 1 Coordinator; Teaching Committee; Research Committee; Resources Committee; School Board.

Dr Elizabeth Rieger: Teaching Committee; School Board.

Dr Marianna Szabó: Teaching Committee, Postgraduate committee, School Board, BEd/BPsych Co-ordinator, GDP Co-ordinator.

Dr Lisa Zadro: Psychology 1 Deputy Coordinator; BPsych Liaison; Teaching Committee; Postgraduate Committee, School Board.

Associate Lecturers

Dr David Horry: Clinical Studies Committee; Test Library; School Board.

QEII Fellow

Dr Irina Harris: Research Committee; Talented Student Program; Colloquium Convener; School Board.

Postdoctoral Fellows

Dr Rachel Bond: School Board.

Dr Ann Burgess: School Board.

Dr Barbara Griffin: School Board.

Dr Ilona Juraskova: School Board.

Dr Melanie Price: School Board.

General, Technical and Computing Staff

Mr Yohans Bastian: Computer Systems Officer, IT/Web Sub-committee.

Ms Debbie Brookes: Animal House Attendant; Animal House Sub-committee.

Ms Sandra Cheng: Manager, Finance and Administration; Resources Committee; School Board.

Mr Darek Figa: Manager, Animal House; Animal House Sub-committee; First Aid Officer.

Ms Grace Gong: Financial and Personal Assistant, Research Committee and Resources Committee Support.

Ms Ethel Harris: Computer Systems Officer; Resources Committee, IT/Web Sub-committee.

Mr John Holden: Head, Technical Support Services; Resources Committee; Animal House Sub-committee; Workshop Sub-committee; Safety Officer; Chief Fire Warden; First Aid Officer; School Board..

Ms Belinda Ingram: Administrative Officer, Clinical Psychology Unit; Clinical Studies Committee support; Fire Warden; First Aid Officer.

Mr Philip Leung: Technical Officer.

Ms Cindy Li Wong: Administrative Assistant, Clinical Psychology Unit; Clinical Studies Committee support.

Ms Hannah Miller: Administrative Assistant, Psychology 1, BPsych, GDP; Teaching Committee support.

Ms Helen Murray: Receptionist, Clinical Psychology Unit.

Ms Keiko Narushima: Administrative Assistant, Honours, Coaching; Teaching Committee.

Mr Nenad Petkovski: Computer Systems Officer, Resources Committee.

Ms Sadhana Raju: Resources Committee; IT/Web Sub-committee; Postgraduate Committee support; School Board.

Mr Raja Vijayenthiran: Senior Technical Officer.

Mr Kapila Wimalaratne: Manager, Teaching Administration; Teaching Committee; School Board.

MEMBERSHIP OF COMMITTEES OF THE FACULTY OF SCIENCE

Dean’s Advisory Committee:	Professor Sally Andrews
Faculty of Science Board:	Professor Sally Andrews
Faculty of Science Liberal Studies Associate Dean:	Dr Margaret Charles
Faculty of Science Postgraduate Committee:	Dr Bruce Burns
Faculty of Science Research Committee:	A/Prof Colin Clifford
Faculty of Science Teaching and Learning Committee:	Dr Fiona White
Faculty of Science Standing Committee:	Professor Stephen Touyz
Faculty of Science Undergraduate Studies Committee:	A/Prof David Livesey

MEMBERSHIP OF COMMITTEES OF THE UNIVERSITY

Faculty of Arts:	A/Prof David Livesey
Animal Ethics Committee:	Dr Ian Johnston
Human Ethics Committee:	Dr Diana Caine (S1 only) Dr Melanie Price (S2 only)

SCHOOL OF PSYCHOLOGY - COMMITTEE STRUCTURE
(Semester 1, 2008)

Head of School: Professor Sally Andrews Deputy Head of School: A/Prof David Livesey
HOSAC	Teaching	Research	Resources	Postgraduate
Chair: Andrews	White	McGregor	J. Harris	Howie
Members: Blaszczynski Burns Butow Charles Clifford Craddock Harris, J Howie Hunt Livesey, D McGregor Touyz White	Birney Charles Craddock Croot Hibberd Kleitman Lah Livesey, D Livesey, E Narushima Owens Szabo Wimalaratne Zadro UG Rep	Alais Anderson Andrews Burns Butow Clifford De Rosnay Harris, I Hawes Holcombe PG Rep	Andrews Blaszczynski Cavanagh Charles Cheng Harris, E Harris, J Holcombe Holden Howie Johnston McGregor Owens Petkovski Raju PG Rep	Andrews Burns Butow Grant Harris, J Hawes Hibberd Hunt Livesey, D McGregor Mullan Szabo PG Rep
Support:	Miller	Gong	Gong	Raju
Subcommittee:	SSP: Andrews McGregor Livesey		Technical Services Chair: Holcombe Bastian Charles Harris, E Holden Leung Petkovski Raju Vijayenthiran Wimalaratne Animal House Chair: Harris, J Boakes Figa Johnston McGregor Holden	CPU Chair: Hunt Andrews Blaszczynski Hawes Horry Hyde Lah Rhodes Touyz Student Rep
Support:				Ingram, Li